Frequently Asked Questions
Curious to know what it takes to be part of the Bash? Below are the answers to our Frequently Asked Questions.
Becoming an Entrant
Entrants Prerequisites
- Entrants must be over 18 years of age and must have a current driver’s licence.
- Crews must consist of no less than two and no more than four people. Other numbers of crew may be permitted at the discretion of the Events Team Manager.
- All crew members are required to pay a Provisions Fee as specified closer to the event.
- Code of Conduct and Indemnity Forms of Agreement must be agreed to by all crew members and submitted to the Bash Office as part of the registration process. Crew member changes need to be confirmed by the Events Team Manager.
Captain vs Crew
- Each car must have a designated Captain. The Captain is responsible for confirming the car and crew meet all requirements.
- The Captain invites crew members to join their Bash Car via a unique link provided during the registration process. This link is also available in your Team Fundraising Dashboard on the Fundraising site.
Conditions of Entry
- Entries are not transferable. Your entry is not attached to a vehicle.
- Entries each year are at the discretion of the Events Team Manager.
- Variety provides support vehicles throughout the event. Private support vehicles are not permitted on the Bash.
Minimum Donation
A minimum donation amount is required to participate in the event. This amount is fully tax-deductible and is required per Team entry
- Minimum Donation: $4,000
- Holding deposit: A $500 is required on entry to secure your Team's place. This must be paid to Variety 3 months prior to the start of the Bash. The deposit is a non-refundable donation.
Provision Fee
This covers all meals on most days except where stated, as well as selected merchandise, car signage, photography, videography and entertainment during the Bash. This fee will be confirmed closer to the event as logistics are finalised.
Costs not included in Provision Fee
- Additional costs such as fuel, potential mechanical repairs, refreshments, return travel and other out-of-pocket expenses are at your own expense.
How does the fundraising work?
Money can be raised by you in many different ways. You can seek sponsorship, hold functions, raffles, auctions, or share your fundraising page via your socials and with your friends and family.
Sponsors should be aware that their donations will go directly to Variety to support kids and they will receive tax receipts. You should emphasise that you and your team are responsible for all costs related to preparing and running your vehicle and other related expenses.
You can add stickers and custom paintwork to acknowledge your sponsors to your Bash Car. Variety provides Thank You certificates to acknowledge your sponsors.
Bash Car Information
A well-prepared car means surviving the day, not missing the fun stops, and making the meal stops. Read all you need to know to get a Bash car ready.
What is a Bash Car?
We have a few requirements for the vehicle you enter with, affectionately called a Bash Car.
The Variety B to B Bash only allows vehicles that were manufactured at least 25 years prior to the event year to participate. Classic 4WDs are accepted however they need to be manufactured at least 30 years prior to the event year. All vehicles must be roadworthy, registered and insured as prescribed by State laws. You can find a list of pre-loved Bash Cars for sale here.
Struggling to find a car that meets requirements? You can apply to bring a more modern 4WD, simply reach out to the Events Team to discuss.
Conditions of car entry
All vehicles must display the Bash event door panels on the front driver and passenger doors and must also display the Bash car number for the vehicle. The vehicle number must be clearly visible, using fluro 10cm numbers on the front window and fluro 17cm numbers on the rear window. The first set of numbers are provided by Variety, replacements are charged at $30 per set. All cars must display sponsor’s stickers, as supplied by organisers, including a front window strip that doubles as a sun strip, and rear window strip advertising the Bash.
All vehicles are required to attend a nominated Checkpoint Day prior to the start of the Bash. Any vehicles unable to attend a Checkpoint Day need to obtain prior consent from the Events Team Manager and subsequently make arrangements for mechanical sign-off with a local authorised mechanic.
Checkpoint days will be conducted in late Mar / Apr in preparation for the May start and will be in the Hunter Region.
At all times all entrants must abide by the rules of the road as prescribed by State laws and statutes.
Getting a new Bash Car
You may wish to start fresh and build a new Bash car or you may wish to buy a pre-built and tested Bash car.
You will need a reliable, well-built vehicle, which will survive the trip and be noticed so that your sponsors receive acknowledgement. If you are starting fresh with an un-Bashed car you will need to make a range of modifications to the car to make it safe to drive in the remote areas we travel to. The transmission, engine and engine ancillaries must be as originally specified for the vehicle. Modifications to the brakes, suspension and fuel tanks are allowed for safety, however no improvements for extra speed or performance modifications are allowed.
Modifications to the body shape are permitted where such modifications are designed to enhance the appearance of the vehicle for sponsorship purposes or for fun! Attention-grabbing and unusual decorations make for a great Bash car… the stranger the better.
All modifications must comply with State Government Registration Rules.
Essential Equipment
Vehicle
- Working UHF radio (5 watt)
- Rear facing amber dust light, tilted down over boot lid
- Revolving amber lights at rear of rack (no other colours permitted). Red and blue flashing lights are prohibited as well as sirens mimicking emergency vehicles
- Fire extinguisher fitted in cabin, fully charged, within 5 years of date stamp
- Snatch strap – Approved D shackles plus D shackle attachments - never attach snatch strap to a tow ball
- Two spare tyres (minimum) – Two spare wheels and tyres together with two tubes. The tyres should be decent off-road tyres as they are more resistant to punctures.
- Working seat belts for all occupants
- Cargo barrier in station wagons
- Engine restraint (chain motor in)
- Tail shaft restraint (catch strap)
- Laminated front windscreen
- Sump guard
- Front and back recovery points
Other equipment
- Photocopy of certificate of registration and payment receipt, as well as third-party property insurance (minimum) or comprehensive insurance papers. This paperwork will remain with Variety.
Registration papers must clearly show the registration number, chassis number, engine number & expiry date and all four identifiers must line up with your vehicle. - Bash door panels displaying car number and sponsor decals
- Front and rear windscreen strips
- Windscreen fluro car numbers: front 100mm – top right passengers' side, rear 170mm – top right driver's side
- Basic tool kit – an assortment of screwdrivers, shifters, small ring and open-ended spanners, pliers, side cutters, pocketknife, gaffer tape, electrical tape, small and medium size cable ties, a pair of multi-grips and insulated wire of the size used in cars.
- First aid kit
- 10-20 litre water container
- Trip meter capable of recording distance travelled and intermittent distances
Recommended Equipment
- Securing for all loose equipment
- Additional fuel capacity
- Brake lines, fuel lines and shock absorber mounts protected by hose
- Spare parts applicable to your vehicle: water pump, fuel pump, fuel filters, air filter, condenser, coil, exhaust gaskets and mounting straps, universal joint, rear axle with new bearing (wrap bearings in plastic).
- Selleys Knead-it is a good all-purpose epoxy repair for broken thermostat housings and general repairs.
- Check mudflaps do not drag on ground when vehicle laden
- 20 litres of fuel in approved containers plus funnel / syphon hose
- 20 litres of water, suitable for drinking and cooling system top up
- 5 litres of engine oil
- 5 litres of auto-transmission oil (if applicable)
- 1 litre of diff oil
- 500ml of brake fluid
- Jumper leads
- One can of WD40 or equivalent
- One can/bottle of radiator stop leak
- Jack and jacking plate for soft ground plus wheel brace
- Fan belt
- Radiator hoses, length of heater hose
- Fuel hoses
- Fuses
- Heavy duty torch
- One roll of racing tape plus small roll of tie wire
- Tarpaulin – may be required to place in front of vehicle when crossing deep water
Route Instructions
The Bash Team conduct several surveys of the event prior to the official start to plan the route and make all the arrangements. Daily route instructions will be given to you every morning at the start line (for the AM section) and mostly at the lunch venue for the PM section.
On occasion, no lunch stop will be organised and you are free to choose your own lunch stop and purchase lunch as required. You will be advised if these apply to your Bash before Day 1. On those days the full day route instructions are handed out at the start.
The route notes are simple, easy to read distant measurements with clear instructions, for example: SO (straight on), TL (turn left), TR (turn right).
Never leave the Bash route without telling an official. The Bash is well serviced with officials who check you out at the start of a section and back in at the completion of a section. If you don’t pass through the finishing Checkpoint and our “Sweep” (last official in) has not seen you, then we commence search and rescue procedures. You will be liable for any charges if it proves to be a false alarm!
Following the Road Rules
The Bash is allowed to run because we adhere to the road rules of any given State or Territory we travel though. We have no dispensation to break existing road rules set by the police or the State’s ruling body.
Support Vehicles
For those would-be Bashers who can’t tell an upper control arm from an interior light switch – fear not! Travelling with the Bash are Mobile Workshops (MW) crewed by qualified and experienced mechanics, engineers and technicians whose job it is to look after all Bash vehicles.
If you break down on the Bash route one of the MWs will carry out a minor repair to keep you going. It is then your responsibility to have the car fully repaired and made roadworthy again.
We guarantee, if we can’t get you going, we’ll get you to the closest town where you can make your own arrangements to get your car repaired or transported to another location. It is your responsibility to have the car fully repaired and made roadworthy again.
Individual support vehicles are not allowed on the Bash; however, spare parts can be carried on the official baggage truck that accompanies the event for the entire Bash route.
Working With Children Checks
As we visit a lot of wonderful schools on the Bash and it is our no.1 priority to ensure the safety of the children we work so hard to support. All Bashers and Officials MUST have a valid Working With Children’s Check (WWCC). This is available free of charge and can be applied for online via https://wwccheck.ocg.nsw.gov.au/Apply. For any queries regarding this process please contact
the Events Team motoring@varietynsw.org.au. If you reside outside NSW, you must apply for your state’s equivalent check e.g. Blue Card in Queensland, Working with Vulnerable People in ACT.
More detailed information on Bash Car vehicle modifications
VEHICLE INFORMATION AND PREPARATION
We suggest you review the checklist our Bash mechanics will be working through on Checkpoint Day whilst preparing your car.
The following checks are recommended when preparing your Bash Car:
- Lubrication and Cooling – both systems should be drained, flushed and generally cleaned out. For engines that have been stationary for some time, this is a MUST. Remember the transmission and differential too!
- Engine and transmission mountings – check for any tears, perished/worn areas or oil damage. (Body mountings if applicable).
- Driveshafts – check the universals, yokes, centre bearings and their mountings if applicable.
- Protect exposed clutch and brake mechanisms.
- Suspensions – check the cross members for cracks and worn/perished mounting rubber joints, links, pins, ball-joints and bushes etc., shock absorbers, springs, shackles, leaves and centre bolts.
- Brakes – check the linings, hoses, metal brake lines and their securing, wheel and master cylinders.
- Wheel/Tyres – check for wheel cracks and seek out a good “off-road” type of tyre. Go to a tyre retailer and seek their advice, explaining you will be doing a lot of dirt driving on mixed, country road conditions.
- Wheel/axle bearings – check seals, clean, inspect repack/grease.
- Engine – tune and waterproof the ignition.
- Wiper blades – replace. Ensure windscreen washers work efficiently.
- Electrical problems
- To reduce the chances of having a problem get your car looked over by an auto electrician. Frayed wiring should be taped up and the generator or alternator checked over.
- Take along basic spares such as points, plugs, condenser, even a rotor, coil and distributor cap. Take along a spare fan belt.
- Make sure the battery is very secure and the battery holder has not rusted away.
- If you have an automatic car, take a spare starter motor.
VEHICLE GROUND CLEARANCE
One of the recommendations for the Bash is giving your car some additional ground clearance. The easiest way to do this is to use larger diameter wheels and tyres. Holdens can go for 14″x 6″ steel wheels, (from an HK to HG Monaro) and 7.5 x 14 tyres to suit the Japanese utes (such as Holden Rodeos). Fords and Valiants already have 14″ wheels and the 7.50 x 14 tyres can be used. The Yank Tanks can use 15″ or 16″ wheels with appropriately larger tyres. Ensure you still have full steering lock to lock.
If you need more ground clearance, the best way is to have the springs reset or add extra leaves. Do not try to raise the back using air shocks. They are renowned for their ability to punch the back floor out of cars due to the air pressure in one shocker increasing when the other shocker has been compressed. This makes the shocker act like a solid bar and if a bump comes along while it is in this condition, goodbye floor!
With Holdens, it is wise to get a crossmember welded between the rear subframes as a mount for the top of the shockers, as Holdens are weak in the body where the shocker mounts are.
If you raise the rear of the car, you should also raise the front to match. Remember to get the front end re-aligned after you do this. Also when raising the car, check to make sure the shockers don’t run out of travel when the suspension moves.
Get professional advice when changing suspension.
VEHICLES AND TOWING REQUIREMENT
A compulsory fitting on a Bash car is 50mm tow balls fitted front and back. This is so that we can tow a broken vehicle into the nearest place of repair with the straight bars that all workshops carry. These bars have trailer hitches on both ends and are a lot safer than tow ropes.
The back end is easy, just get a normal tow bar. A bit of thought needs to go into the front to ensure that the tow ball is mounted on a substantial part of the car, such as a subframe. Do not make the mistake of mounting it off-centre, as the car will be a lot harder to drive under tow and remember to check your local regulations for mounting details. Front tow ball to be removable.
VEHICLES UNDERCARRIAGE PROTECTION
Sump and stone guards are essential for the underside of the car. These have different requirements so need slightly different approaches.
The sump guard is to prevent the sump and gearbox from damage sustained by hitting rocks on the road. This needs to be reasonably strong. For those who can afford it, aluminium checkerplate as used to make boat trailers etc. is ideal if given a little bit of bracing. Steel checkerplate is perhaps a little heavy, and a lighter gauge of metal could be used. The sump guard should be no wider than the sump of the engine to allow engine heat to get away from the engine bay. Remember to mount the plate securely and check that the steering doesn’t touch it, even with the wheels off the ground.
The fuel tank guard is to prevent the fuel tank being pierced by stones and smaller rocks. Thus the guard can be made of lighter gauge metal. However, the guard should cover all exposed parts of the fuel tank.
As the going is likely to be dusty on the Bash, it is a good idea to get a good quality air cleaner element along with a couple of spares. They should be changed regularly on the Bash. Sand and dust getting into an engine through the air cleaner can do a very rapid job of reboring your engine, and without the necessary larger pistons and rings, can turn your motor into a pile of junk that even STP Oil Treatment can’t fix.
For water crossings or holes — be careful as hitting the water too hard can cause water and mud to go through your air cleaner and into your engine with a fatal result.
VEHICLES AND TAIL SHAFT LOOP
This is highly recommended on the Bash. If the front universal joint breaks, the front of the tail shaft is stopped from hitting the road and acting as a pole vault.
The loop can be made a number of ways. The easiest is to use some inch by eighth steel strap, make a loop under the tailshaft (give it plenty of clearance) and bolt it to the floor. It should be positioned about six inches behind the front universal. Another effective method is to use some chain and bolt it to the floor either side of the tailshaft with a loop hanging under the tailshaft
VEHICLES ENGINE RESTRAINT
The engine restraint is required so that the engine can’t move forward and damage the radiator or go backwards in a minor accident, or when the car goes into a big pothole or similar. The easiest way to achieve this is to get some heavy chain, bolt one end to the engine and weld the other end to the chassis. You can do this for both forwards and backwards directions by running the chain forwards and backwards, welding it both ends and bolting the middle to the engine.
VEHICLE FUEL AND BRAKE LINE PROTECTION
- Check copper brake pipes as after a couple of years they harden and crack. Best to replace with a steel pipe.
- Cooling System
- Check cooling system for correct operation:
- Clean and flush cooling system
- Check operation of thermostat (do not remove thermostat, if it is overheating there must be a problem)
- Check pressure cap
- Check air flow through radiator
- Check water circulation through radiator
- Check electric fan operation
- Check temperature gauge reading correctly
- Fit a low water level indicator with light and buzzer
- If you have a coolant leak in the radiator or welch plugs, etc during the Bash you can use a radiator stop leak, pepper can be used as a last resort.
- Warning gauges and lights are both good to have for oil pressure and water temperature.
VEHICLE UHF RADIO REQUIREMENT
When driving in dust use your radio to advise the Bash vehicle behind about oncoming dips, corners, traffic, sheep, cattle, etc. Call up the vehicle in front when you want to overtake and wait until they call you through. Let the vehicle in front know your car number so they can direct advice to you. Always pass the information down the line.
In general terms, the UHF radio will not broadcast further than a couple of kilometres around you although there are times when the signal will “skip” and carry a lot further. When chatting to other Bash cars remember that there are a lot of vehicles on channel so do not monopolise the frequency. If you want to have a long chat with another Bash vehicle (NOT in dusty conditions when driving), change to another channel – but remember to go back to Channel 20 to stay in touch with the rest of the Bash.
VEHICLE FUEL MANAGEMENT
- Fit fuel filters before and after the fuel pump. Take along spare filters.
- Fit a new fuel pump and take the old one along as a spare (with a spare gasket).
- If the car has been standing a long time get the fuel tank and lines cleaned out. A good idea anyway as the bouncing around may shake rust flakes off the inside of the tank.
- Get the carbie rebuilt.
- Take some correct size fuel hose (about 1 metre will do) and some hose clips along. This is in case the fuel line is hit by a stone and crushed.
VEHICLE DECALS AND WINDOW STICKERS
The door panels, which carry your car’s identification number, are 50cm x 32 cm wide (portrait style) and are fitted on the front driver and passenger doors of the car. A window strip goes on the top of the windscreen and doubles as a sun screen. A back window strip will also be supplied which will advertise the Bash. Additionally, event sponsor identification decals (two per sponsor) may be supplied that must go on each side of the car.
Variety will also supply fluro car number stickers for all new entries, to be displayed on the top right of both front and rear windscreens. Replacement fluro numbers can be purchased if lost or damaged.
Have Questions? Get In Touch
If you have a question we should have the answer! Contact the Motoring Events Office for all your Variety NSW Bash
If you want to talk to someone about the event the best person to speak to is Vic!
Victor Sheil
Senior Motoring Events Manager
victor.sheil@varietynsw.org.au
Call 02 4965 4911 | 0410 692 262
If you want to talk to someone about your fundraising reach out to Janet!
Janet Kilazoglou
Motoring Events Manager
janet.kilazoglou@varietynsw.org.au
Call 02 4965 4911 | 0403 255 767
If you want to talk to someone about media or advertising, please reach out!
Marketing
marketing@varietynsw.org.au
02 9819 1000
