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CONDITIONS OF ENTRY
The Variety 4WD Adventure is a fundraising event that takes place over 7 days.
Entrants are required to fundraise or donate a minimum of $3,500 per car for Variety – the Children’s Charity NSW/ACT to enter the Variety 4WD Adventure. This is for an entry of one car and up to two (2) people.
Initial Fundraising Contribution
A $500 Initial Fundraising Contribution per car is required when you register to secure your place on the event.
All Donations (including the Initial Fundraising Contribution) are tax deductible. The Initial Fundraising Contribution is non-refundable and non-transferable, except where required by law.
Fundraising
A minimum fundraising amount of $3,500 per car is required to enter the event. Your $500 Initial Fundraising Contribution counts towards this total.
Provisions Fee
The Provisions Fee is separate from your fundraising and includes organised meals, accommodation in double/twin rooms, merchandise, car signage, photography and entertainment, as stated. Single-entry fees are available on request.
We'll contact you with the exact Provisions Fee for 2027 closer to the event.
The Provisions Fee is not tax deductible and does not count towards your minimum fundraising amount.
Provisions Fees will be invoiced in two instalments:
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First instalment payable in October 2026, or within 14 days of registration if registering after 1 October 2026.
- Remaining balance invoiced and payable early in 2027.
As an example, Provisions Fees will be in the range of $4,500 - $5,000 inc GST for car entry of two (2) people. You will be notified of the Provisions Fee closer to the event date. For single entrant Provisions Fee, please contact the motoring team directly.
Provisions Fees are non-refundable to the extent that Variety has already incurred or committed the relevant costs.
Additional Costs
Additional expenses, including fuel, potential mechanical repairs, refreshments and all other out-of-pocket expenditures are at your own expense.
Legal requirements
Everyone taking part in any Variety event must have a valid Working With Children’s Check (WWCC) or your state’s equivalent check.
At all times all entrants must abide by the rules of the road as prescribed by State laws and statutes.
Please find our complete Terms and Conditions here.
ACCOMMODATION OPTIONS
Your accommodation will be booked in advance for duration of the event.
Room sizes and types vary depending on availability at each location. While we cannot guarantee specific room requests, we will make every effort to accommodate your preferences.
Typically room configurations are:
- Single room - one person
- Twin room - of 2 single beds
- Double room - one double sized bed
- Triple room (where available) - 3 single beds in a shared room
We cannot guarantee that all accessibility requests can be met, but we will make every effort to accommodate your needs.
Please indicate if you prefer ground floor access.
CAR REQUIREMENTS
All vehicles must display event door panels with their allocated car number on the front driver and passenger doors. The vehicle number must be clearly visible on the front and rear windows using 10cm fluro stickers. If you are a returning entrant and do not require a replacement set of stickers, please indicate this in the registration process.
All cars must display any sponsor stickers as supplied by Variety, including a front window strip that doubles as a sun strip.
- Vehicle Registration: All vehicles must have current registration covering the period of the event.
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Road Worthiness: It is the responsibility of the vehicle owner to ensure their vehicle is roadworthy. It is recommended that you service your vehicle immediately prior to the event.
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Insurance: Third party property insurance is mandatory for all vehicles on the event and Comprehensive Insurance is recommended.
ESSENTIAL EQUIPMENT
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Radios: All vehicles must be fitted with a 40-channel UHF radio. Radios are required for safety reasons and for communication between vehicles.
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Towing: All vehicles must be fitted with front and rear recovery points.
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Snatch Strap: All vehicles must carry a heavy-duty snatch strap.
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Bow (‘D’) Shackles: All vehicles must carry 2 x 3 tonne bow shackles.
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Wheels: All vehicles should carry at least one full sized spare tyre and a tyre repair kit (for slow leaks). Light Truck tyres of at least 50% tread depth are recommended.
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Jack: A jack capable of lifting a loaded vehicle along with a board to secure the jack in soft conditions is required.
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Tool Kit: It is recommended you bring a tool kit with enough tools for small repairs. Nuts, bolts, screws, electrical wire and terminals should also be carried.
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First Aid Kit: All vehicles must carry a basic first aid kit.
ROUTE INSTRUCTIONS
The Events Team conduct several surveys of the event route prior to the official start. Part of the planning process is to provide you with daily route instructions that you’ll receive at the start of the event. On some longer days of the event you may be provided with a lunch pack in the morning.
For your safety, always inform an official before leaving the event route. Officials are stationed at the start and end of each section to record your progress. If you don't arrive at the final Checkpoint and our "Sweep" vehicle (the last official on the route) hasn't seen you, we will initiate a search and rescue operation. You may be responsible for any costs incurred if this turns out to be a false alarm.
SUPPORT VEHICLES
Our experienced medics and support crew ensure your safety and comfort throughout the event.
WORKING WITH CHILDREN CHECKS (WWCC)
All entrants must have a valid Working With Children Check (WWCC) to ensure the safety of the children we support at the schools along our event routes.
This is available free of charge and can be applied for online at https://wwccheck.ocg.nsw.gov.au/Apply. Once your application is submitted you will be required to take your application number to a Service NSW office and they will email your approved WWCC to you once processed. For any queries regarding this please contact us on 02 9819 1016.
If you reside outside NSW, you can apply for your state’s equivalent check, e.g. Blue Card in Queensland, Working with Vulnerable People in ACT.
Updating your WWCC details
If you've already registered for the event and need to add your WWCC details, follow these steps:
- login to your Dashboard
- navigate to the Update My Details tab
- click on the UPDATE YOUR PERSONAL DETAILS button
- complete the form with your WWCC details
Choose between two identical 2027 Variety 4WD Adventure events:
Adventure from:
27 February - 6 March 2027
Adventure from:
13 - 20 March 2027
If you want to talk to someone about the 4WD driving and vehicle set up, the best person to speak to is Rob!
Rob Vincent
Events Team Manager
0400 439 029
If you want to talk to someone about fundraising or have general enquiries about the event, reach out to Rebecca!
Rebecca Rowe
Events Manager
rebecca.rowe@varietynsw.org.au
02 9819 1016
