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CONDITIONS OF ENTRY
The Variety 4WD Adventure is a fundraising event that takes place over 7 days.
Entrants are required to fundraise or donate a minimum of $3,500 per car for Variety – the Children’s Charity to enter the Variety 4WD Adventure. This is for an entry of one car and up to two (2) people.
A $500 non-refundable donation is required on entry to secure your place.
Provisions Fee
As the organisers of this turnkey event, we plan for the meals, accommodation and activities and charge you a ‘provisions fee.’ The provisions fee covers breakfast, lunch, and dinner on most days except where stated. All accommodation is covered for the duration of the event and is based on double or twin share rooms. The provisions fee also covers the cost of selected merchandise, car signage, photography and film services and entertainment during the event.
As an example, the provisions fee for 2024 event was $3,960 inc GST for car entry of two (2) people. You will be notified of the provisions fee once closer to the event date. For single entrant provisions fee, please contact the motoring team directly.
Provisions fees will be invoiced in two instalments:
- $1,500 inc GST by 01 October 2024
- Balance of provisions fee by 01 February 2025 after which, full provisions fee becomes non-refundable
Other Costs
Additional costs such as fuel, potential mechanical repairs, refreshments, and other out-of-pocket expenses are at your own expense.
Legal requirements
Everyone taking part in the 4WD in any way must have a valid Working With Children’s Check (WWCC) or your state’s equivalent check.
At all times all entrants must abide by the rules of the road as prescribed by State laws and statutes.
CAR REQUIREMENTS
All vehicles must carry the 4WD door panels on the front driver/passenger doors onto which must be fixed the allocated 4WD number for that vehicle. The vehicle number must also be clearly visible, using white 10cm (4”) numbers on the front window and fluro numbers (first set provided by the Variety office, replacements will cost $30) on the rear window. All cars must also display the sponsor’s stickers, as supplied by the organisers, which includes a front window strip that doubles as a sun strip, and rear window strip advertising the 4WD .
- Registration: All vehicles must have current registration covering the period of the Adventure.
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Road Worthiness: It is the responsibility of owners of all vehicles that their vehicle be roadworthy. It is NOT the responsibility of Variety NSW to ensure that the vehicle you are driving is roadworthy. That responsibility lies solely with each owner/driver. It is recommended that you service your vehicle just prior to the event.
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Insurance: It is essential that third party property insurance is held by all entrants.
ESSENTIAL EQUIPMENT
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Radios: All vehicles must be fitted with a 40-channel UHF radio. Radios are required for safety reasons and for communication between vehicles.
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Towing: All vehicles must be fitted with front and rear recovery points.
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Snatch Strap: All vehicles must carry a heavy-duty snatch strap.
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Bow (‘D’) Shackles: All vehicles must carry 2 x 3 tonne bow shackles.
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Wheels: All vehicles should carry at least one full sized spare tyre and a tyre repair kit (for slow leaks). Recommend tyres being of Light Truck build and at least 50% tread depth.
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Jack: A jack capable of lifting a loaded vehicle is also required, plus a board to rest the jack on in soft conditions is recommended.
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Tool Kit: It is recommended that you bring a tool kit with enough tools to do small repairs. Nuts, bolts, screws, electrical wire and terminals should also be carried.
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First Aid Kit: All vehicles are required to carry a basic first aid kit.
ROUTE INSTRUCTIONS
The 4WD organising team do several surveys of the event prior to the official start to set the route and make all the arrangements. Part of the planning process, is to provide you with daily route instructions. You’ll receive this every morning at the start line and mostly at the luncheon venue as well. Some days you will receive (but not always) a lunch pack in the morning and you can choose your own lunch location. On those particular days the route instructions are from start to finish on that day. They are simple, easy to read distance measurements with an instruction such as SO (straight on) or TR (turn right) to get you through the set run for the day.
Never leave the 4WD route without telling someone, preferably an official. The 4WD is well serviced with officials who check you out at the start and at the completion of a section. If you don’t come through the finishing CheckPoint and our “Sweep” (last official in) has not seen you, then we put in a search and rescue plan. You will be liable for any charges if it proves to be a false alarm!
SUPPORT VEHICLES
For those would-be 4WDers who are not mechanically minded – fear not! Travelling on the 4WD Adventure are Mobile Workshops (MW) crewed by qualified and experienced mechanics, engineers and technicians whose job it is to look after all 4WD vehicles.
If you were to break down on a 4WD route one of our MWs will carry out a minor repair to keep you going. In previous years, cars that looked as though they are beyond repair have been transformed by the mobile workshops into miracles of motion and have been shepherded into the next town. It is then your responsibility to have the car fully repaired and made roadworthy again.
We guarantee, if we can’t get you going, we’ll get you to the closest town where you can make your own arrangements to get the car repaired or transported to another location. Individual support vehicles are not allowed on the 4WD, however, spare parts can be carried on the official vehicles which travels the entire 4WD route.
WORKING WITH CHILDREN FORMS
As we visit some wonderful schools along the 4WD route and we want to ensure the safety of the children we work so hard to support; we require all of our entrants to have a valid Working With Children’s Check (WWCC).
This is available free of charge and can be applied for online via https://wwccheck.ocg.nsw.gov.au/Apply. Once your application is submitted you will be required to take your application number to a Service NSW outlet who will then email your WWCC to you. For any queries regarding this please contact us on 02 9819 1016.
If you reside outside NSW, you may apply for your state’s equivalent check e.g. Blue Card in Queensland, Working with Vulnerable People in ACT.
VEHICLE INFORMATION AND PREPARATION
TBC
If you want to talk to someone about the event the best person to speak to is Rob!
Rob Vincent
Senior Motoring Events Manager
0400 439 029
If you want to talk to someone about fundraising or general enquiries about the event reach out to Rebecca!
Rebecca Rowe
Motoring Events Manager
rebecca.rowe@varietynsw.org.au
02 9819 1016
If you want to talk to someone about media or advertising, then you want to talk to the Head of Marketing!
Head of Marketing
02 9819 1000
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